How to Delegate Work You Do Not Want to Do

5 Things That Will Free Up Time and Help You Focus Better So That You Can Be More Effective

As more and more opportunities come our way, being able to delegate effectively will be vital if we want to meet our objectives.

The reality is we can’t “do it all” because not only is it exhausting mentally, emotionally and physically, it also may not be the best use of our time.

It doesn’t matter who we are, whether we’re a stay-at-home parent, employee, or business owner, being able to free up time to focus on high-value activities is critical to getting things done on time and achieving the success we want.

Examples of high-value activities include:

  • If you’re a business owner or entrepreneur, it may be focusing on innovation and revenue-generating strategies.
  • If you’re a parent, it may be spending quality time with your children.
  • If you’re an employee, it may be moving a major project forward in order to meet your deadlines.

The better we’re able to delegate low-value activities, the more time we will free up so that we can focus on what’s most important.

effective delegation

As a business owner, having help is critical to getting the right things done on time. Over the years, tasks I have delegated to my virtual team includes:

  • Managing my social media accounts.
  • Doing any graphic design work.
  • Doing my tax returns.
  • Maintaining my websites.
  • Creating certain video-based content.

While there are other tasks I can easily delegate, having the right people to delegate to is also an important factor to consider.

5 Things You Can Do to Delegate Work You Don’t Want to Do

  1. Identify your highest-value activities first. These are things that are our highest priorities and what we do best. Doing these things will bring us the greatest benefit, whether that’s financial, relational, or mental and emotional benefits. These are the things that will matter not just in the present moment, but over the long-term as well.
  2. Decide what to delegate. Anything that’s not a high-value activity needs to be evaluated to determine whether we should continue doing it ourselves or delegate to someone else. Chances are there will be many activities or tasks that we’ll identify so we have to decide what can be delegated now and at a later time.
  3. Find the appropriate person to delegate to. We need to have a certain level of confidence and comfort that what we’re delegating will be done well. Having people with the right skills and attitude is important if we want to develop a long-term partnership.
  4. Clarify expectations. This is where providing adequate training will be vital if we want high-quality work. We have to be clear about what we want done so that there is no misunderstanding later on.
  5. Provide support and follow-up consistently. Regular check-ins or feedback sessions are necessary, especially in the earlier stages of a new working partnership, so that we’re comfortable work will be done as expected, and the other person(s) know they’re doing what’s required.

Like with any relationship, it’s important that we provide feedback, show appreciation and offer encouragement on an on-going basis. Once we start reaping the benefits of leveraging other people to achieve our objectives faster, we’ll want to delegate more and more work.

If we choose not to delegate work we don’t want to do or work we should not be doing, we’ll not progress as fast towards what we want, and put more pressure on ourselves to get things done on our own.

Action Step: Schedule some time within the next week to determine all your highest-value activities and also your low-value activities. Decide on the first task or activity you want to delegate and choose a timeframe as to when you will do it by.

Question: What are other things to keep in mind when considering delegating work we don’t want to do?

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